Contract to execution to payment to accounts — one system.
An end-to-end ERP for contract-based businesses — from tender and BOQ planning through site execution, procurement, payment approvals, integrated accounting, and client billing. Built for civil, mechanical, infrastructure, EPC, and subcontract packages under one workflow.
Contracting firms lose control and margin when planning, the site, and accounting live in different tools.
Tender/BOQ plans disconnected from site spending
Site teams on Excel & WhatsApp for labour, plant, materials
Head office can't see planned vs actual per BOQ line
Payments happen without approval trails
Accounting sits apart from project operations
Tender registration and awarded projects, EMD, bank guarantees, security deposits, work orders, agreements, price bids, and BOQ structure.
BOQ broken into Activities and Events (Preparation → Mobilization → Execution → Completion), resource utilization for man/machine/materials/admin, a formula-based Measurement Book, a contractor dashboard, and file/photo attachments.
4-level hierarchical codes, historical rates and composite templates (BOM for composite BOQ items), frozen planned rates for benchmarking — reusable across contract types.
Site indents → enquiries → quotations → purchase orders, gate entry register, purchase entries with batch-wise rates, stock and inter-project transfers, and approved supplier lists.
Site raises PRs for field costs with an approval chain — Project Incharge → Project Manager → Finance Manager → Accounts. Contractor PRs and machine-hire PRs carry supplier tax invoices; every PR links to utilization lines to prevent double-claims, with full audit log.
Chart of accounts, double-entry vouchers (payment/receipt/journal) linked to PRs, client billing and EMD/SD, supplier ledgers, and Project P&L, WIP & balance sheet reports — not a separate accounting silo.
RA bills and client invoices per contract project, billing splits (bank receipt, TDS, ASD, LWF, others), and cleared-vs-outstanding tracking.
Asset register, document/file manager, role-based portals (site, finance, inventory, accounting, admin), and an AI Manager with project context, daily-plan tasks, and a project chat assistant.
Modelled on how contracting firms actually operate — so the same rupee can never be paid twice.
Paid by head office to the supplier via purchase entry + accounting voucher.
Paid via a Payment Request → approval chain → accounting voucher.
We built and deployed this platform — and we roll it out for similar contracting firms as a custom deployment.